how-to
Product: Groups & Fellowships
Reviewed: Tue Sep 08 2026 03:00:00 GMT+0300 (Eastern European Summer Time)
Frequently asked questions about managing small groups, setting capacities, and coordinating group leaders.
Can we limit the number of members who can join a group?
Yes. When creating or editing a group (like a youth fellowship or Bible study):
- Open the group’s settings page.
- Toggle the Capacity Limit option.
- Enter the maximum number of participants allowed (e.g., 15 members).
- Once this limit is reached, public registration for this group will automatically close, and subsequent applicants will be added to an orderly Waitlist. Leaders can manually move waitlisted members into the group if slots open up.
How do we create hidden or private groups?
You can adjust the visibility of any group:
- Public Groups: Visible in the member directory portal. Anyone can view details and request to join.
- Private Groups: Visible in the portal, but members must submit an application and receive leader approval to join.
- Hidden Groups: Completely invisible in the public portal. Only administrators and assigned leaders can see the group, and members must be added manually by invitation. This is ideal for committees or administrative boards.
Can a group leader manage group events and schedules?
Yes. When you assign a member as a Group Leader:
- They receive administrative access restricted only to their group workspace.
- They can create, edit, and cancel events specifically for their group members.
- They can post announcements, manage group rosters, and view attendance logs for their group’s meetings.
- They do not gain access to general parish settings, other groups, or private member records.
How do group-scoped permissions work?
When a member is assigned a role in a group, their access permissions are restricted to that group:
- Roster Management: Leaders can add or remove members from their group.
- Communications: Leaders can email or chat with all group members.
- Data Protection: The platform automatically restricts their tools so they can only view profiles of members registered within their specific group, protecting the privacy of the wider parish directory.