Bank Reconciliation & Account Transfers

The Bank Reconciliation tools allow parish treasurers to manage multiple bank accounts (Checking, Savings, Building Fund, Petty Cash), record internal transfers, and match bank statement lines to digital ledger entries.

1. Managing Parish Bank Accounts

1. Navigate to Accounting > Accounts Ledger.

2. Click + Add Account.

3. Enter Account Name, Account Type (Checking, Savings, Petty Cash), Bank Name, and Currency.

4. Set Opening Balance and Effective Date.

5. Click Save Account Record.

2. Recording Internal Account Transfers

Moving funds between internal accounts (for example, transferring $10,000 from General Checking to Building Savings):

1. Go to Accounting > Transfers.

2. Click + New Transfer.

3. Select Source Account and Destination Account.

4. Enter Amount, Date, and Reference Memo.

5. Click Post Transfer. Koinonia OS updates both account balances in a single transaction.

3. Bank Statement Reconciliation Walkthrough

1. Go to Accounting > Reconciliation.

2. Select Account and upload your monthly Bank Statement (CSV or OFX).

3. The reconciliation engine displays bank lines alongside digital ledger entries.

4. Click Match on corresponding entries to confirm agreement.

5. Click Finalize Reconciliation Report when the un-reconciled variance reaches $0.00.